Message from Karla Palichuk, YRL Director.
Good afternoon and apologies for cross-posting,
This update includes information on:
- YRL webinars
- Professional Reading Group (Nov. 10)
- Year-end Processes – Reports, Important Dates and Rollover (Nov. 18)
- YRL Services to School Libraries (Nov. 25)
- Lost Holds requests
- Reminder: We want your opinion… twice!
- De-commissioning blue cloth shipping bags
- New employment standards rules in effect November 1
- Library marketing during the holiday season
- HRdownloads COVID-19 and workplace Q&A recorded webinar and handout
- Professional Reading Group
- Tuesday, November 10, 1:30-2:30 p.m.: Are you tired of tackling professional readings alone? Now you can connect the dots between abstruse theory and grounded practice in a group! We will be taking Maslow’s Hierarchy of Needs and applying it to library user experiences. Participants are encouraged to bring other content for discussion as well. After registering, you will be sent links to the readings. Register
- Year-end Processes – Reports, Important Dates and Rollover
- Wednesday, November 18, 1:30-2:30 p.m.: Join the Manager, Collections and Resource Sharing, for a ‘how-to’ when it comes to year-end processes. You will learn the cut-off dates for ordering, invoicing and fiscal year-end rollover at YRL, the reports you may want to run for collection development and auditing purposes, and other tips and tricks for ensuring your year-end processes go smoothly! Register
- YRL Services to School Libraries
- Wednesday, November 25, 1:30-2:30 p.m.: Are you a new or new-ish school librarian who wants to know more about the services that YRL offers to your school? Are you a long-term school librarian who would like a refresher or just a chance to connect with YRL and with your school librarian colleagues? Then join us for our first ever virtual webinar for YRL school libraries! During this session, we will be discussing how YRL can support you and your schools, including collections, programming and consultation support. Register
Lost Holds requests
- When a hold request gets placed and there is only one item that can fulfill it but it doesn’t get pulled within a few days, it can drop off the Request Manager and become a digital ghost in the Polaris database. It’s still there, just floating around – we call these the Lost Holds – and you have the power to bring these holds back to life and get them in the hands of those who want them! Once a month, run the following three Lost Holds reports located in the Polaris Reports and Notices > Custom folder; locate the items and check them in to trigger the hold.
- Lost Holds (Bib-level – 1 item) by Item assigned branch: Will identify items that someone wants but that only your library has and sadly is not appearing on your Request Manager.
- Lost Holds (Item-Specific requests) by Library: Will identify item-specific holds that have been placed on something in your library that is not appearing on your Request Manager.
- Lost Holds (Bib-level – 1 item) by Patron branch: Will identify lost holds belonging to your patrons for items at other libraries. You may contact the library to ask them to locate the item, or you may use it as a collection development opportunity if it is available for purchase.
Reminder: We want your opinion… twice!
- Library Managers and Trustees: How has YRL’s pandemic response been for you and your library? What did you like? What didn’t work very well? Please share your thoughts with us by taking YRL’s Pandemic Response to Fall 2020 Survey (will take about 5-7 minutes) – if you participated in a focus group webinar, you can opt out of the survey. Thank you in advance for helping to inform our future services!
- Library Managers and Programmers: Do you facilitate programs at the library? What are some of your hobbies, skills, or “passion projects” that you would be interested in bringing to the library as a program? Let us know through this short survey. Your input will help build the next wave of YRL kits!
De-commissioning blue cloth shipping bags
- Thank you to every YRL member library for discontinuing the use of the blue cloth shipping bags when packing and filling the bins over the past three months – we really appreciate it! We are now going to be “retiring” hundreds of these bags and are first offering the bags FOR FREE to your library for you to keep FOREVER! There are many possibilities for the use of these small, medium and large canvas bags in your library, such as:
- Use them for curbside delivery pickups as they can be washed in between uses for sanitizing and have their own handy label.
- Store items for kits in them.
- Use them in crafts.
- Turn them into take home programming bags.
- If your library would like to own some of these bags, please send an email with the size and quantity to email@example.com. The bags will be shipped to your library on the van delivery run over the next few months. Enjoy!
New employment standards rules in effect November 1
- In July, the Restoring Balance in Alberta’s Workplaces Act was introduced. The employment standards rules are intended to save employers time and money. Many of these new rules are taking effect November 1, such as:
- Adding flexibility to rules for hours of work averaging arrangements to make it easier for employers to set up arrangements, create schedules, and calculate overtime.
- Helping youth find work, and reducing red tape and administrative burdens by expanding the types of jobs 13 and 14-year olds are allowed to do without first needing a permit. Employers are still responsible for the health and safety of young workers, and parents still have to provide their consent for 13 and 14-year-olds to work.
- Clarifying that employees continue to accumulate vacation time while on a job-protected leave.
- Clarifying rules for rest periods and flexibility in scheduling breaks.
- Creating simpler and more flexible rules for general holiday pay average daily wage calculations.
- Creating more flexible rules for payment of final earnings upon termination that allows employers to align payments with their payroll cycles.
- Allowing employers to quickly correct payroll errors, or recover vacation pay paid in advance, because written authorization is no longer required from the employee to deduct an amount that was overpaid on a paycheque. Employers are still required to notify employees that an amount will be deducted from their paycheque.
- Giving employers more time to pay administrative penalties if they receive a penalty for breaking rules.
- Decreasing payment amounts for administrative penalties on a case-by-case basis.
- Removing specific timing requirements for temporary layoff notices. Written notices are still required.
- Clarifying that employees can get electronic pay statements as long as they have confidential access and can print a paper copy. This was already accepted in practice, but is now expressly allowed in the law.
- Allowing an employer and union to agree to alter employment standards rules such as hours of work, notice of work times, days of rest, and overtime hours under hours of work averaging arrangements.
- Resources for employers: Fact sheets are available online to help employers understand the new rules. You can also contact Alberta Employment Standards with questions about these rules. Alberta Employment Standards offers free online webinars that provide details on current employment standards rules. Webinars on the new rules will be available at a later date.
Library marketing during the holiday season
- It’s hard to do library promotion during the holiday season in a normal year: People are less likely to respond to social media posts and emails, program attendance dips and circulations tend to drop. This year will likely be very different: Many families are hurting financially because of the pandemic – they’ll be looking for entertainment that don’t cost them anything, and because it’s not safe to travel, many of our community members will celebrate with only their immediate family members this year – they’ll be craving social interaction. Your library can fulfill the unique needs the pandemic has created. This Super Library Marketing blog post has four simple and easy ideas to market your library during this pandemic holiday season.
HRdownloads COVID-19 and workplace Q&A recorded webinar/handout
- There were hundreds of questions submitted about the second wave and how it might affect organizations. While we did our best to answer as many as we could during the live webinar, we certainly couldn’t get to them all. We are committed to helping as many businesses through this difficult time as we can with access to information, so we’re sharing even more answers! Watch the COVID Q&A: Your Questions About the Second Wave, Answered recorded webinar and also read through the webinar handout.
You can follow YRL on Facebook and Twitter, and the updates are posted on the YRL Blog.
Yellowhead Regional Library
780.962.2003 x226 | www.yrl.ab.ca
Strong Libraries—Strong Communities